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For Child Welfare Parents/Caregivers
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TOTS is the electronic time and attendance process that DCFS uses to keep track of the time your child spends in care with your child care provider. Beginning in Summer 2010, if your daycare services sponsored by DCFS, you will be required to check your child in and out of care each day your child is in care using the electronic process used by your child care provider in order for DCFS to pay for your child care. |
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Latest Information
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| Who has to do this? Households who participate in the Child Care Assistance Program (CCAP), childcare sponsored by DCFS What do I have to do? When TOTS begins at your child's day care center, you must check your child in and out of care each day using the electronic process used by your child care provider in order for DCFS payments to be made to your provider on your behalf. |
How does it work? TOTS uses finger imaging (similar to that used in some school lunch programs) to keep track of your child's attendance. A finger image is not a finger print. Finger imaging is a way that measures physical characteristics and converts this into a numeric code to identify a person. This information will not be shared with any other state or federal agency. |
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| Who can check my child in and out of care? You will be able to choose up to three other people to check your child in and out of child care or to check your child in and out of your child care facility's vehicle for you. The people that you appoint to check your child in and out of care are called Household Designees. At a later date, you will be able to appoint a Household Designee by completing and returning a Household Designee Authorization form to the agency. A Household Designee represents you. If your Household Designee does not properly check your child in and out of child care or your child care facility's vehicle every time care has started or ended, DCFS will not pay for child care for your child. Your Household Designee must be an adult and cannot be your child care provider. The Household Designee should be someone that may pick up ALL the children on your CCAP case. All Household Designee must have a finger image scan done before they will be able to check your child in and out of care or an approved child care vehicle. |
How will I check my child in and out of care? The way you check your child in and out of care depends on the type of provider that cares for your child. Childcare settings will use finger imaging to keep track of your child's attendance:
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| What happens next? For children cared for in class A day care centers, you will be informed of the date, time, and place for you and your Household Designee(s) to have a finger image scan done at a later date. If you and your Household Designee do not properly check your child in and out of care each time care is provided, DCFS will not pay for your child care and you will be responsible for payment to your child care provider. |
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